Player lists can be associated with a club (for team events) or with an event ( for individual events). When viewing a player list, if you have access to update it, then additional options are shown:
- Add Player - for adding a player to a list. It is usually best to try to search for the players first as it is quicker because you just select the player from a list, and also it avoids creating a duplicate. If a player cannot be added this way because they do not appear in the list from the rating system, then use Add New Player. If subsequently they are assigned a rating code or membership number then these need to be added manually.
- Add Clubs Players - to add the players from a specified club to the player list
- Add Event Players - to add the players from an active event to the player list
- Prune list - to remove players who have not played for some time.
- Load File - to load players from a file. It must be an Excel ECF rating file with a players tab.
Users with access to update lists may also have a Delete column. Clicking on the bin icon deletes the player from the list, but not from the system.
Where do the ratings in the player lists come from?
There is a copy of the national rating list within the system database which can be refreshed by administrators. The name, DOB, and sex are held locally separately per organisation so that they can be modified in case the national list is wrong, or in the case of new players. The estimated rating field is there in case you want to assign an estimated rating to someone not rated in the national list.
What does the add club's players option do?
This option existing under Admin/Player Lists, pick a player list. It adds anyone to the player list in the specified club who is not already there and who has a rating.
Why does club player list not have all players for a club?
When a club is added for the first time, only those players matching the above rules (load all players option) are loaded. Others can be loaded by picking the load existing player tab - to load a player from the grading list, or the load new player list to add a player never before rated.
Player Details
Picking on a player from a player list, or match card leads to the player details page. The organisation owner can modify these details. When the system creates rating files it uses the player's name, DOB and sex from the player page rather than the rating list to they can be changed.
The club field is only used for individual events when sending information to rating systems. Otherwise the club that the player's team belongs to is used.
If a player is unrated an estimated local rating can be specified here in which case it will override any national or FIDE rating and be shown on the match card with a category of L for Local rating. There is an option under Local Ratings from the Admin option to reset any local ratings to zero for players who now have an actual grade.
Player Photographs
Player photographs can appear on the player page and matchcard. In order for a player photograph to appear:
- The player has to have a user ID created for them.
- Then either they or the administrator needs to upload the photograph. This can be done by the user themselves via My Account or the LMS admin via Users option.
- Then the player needs to be linked to this user ID. This can be done by the organisation owner by selecting the player from the player list and then using the Change User ID button from within the Edit tab. This will search for a user ID with the player's name. If it doesn't find one try changing the player's name. It searches the users for someone with a name that ends in the player's surname.